Privacy Policy

Account Information

When you create an account, we collect:

• Email address
• Name (optional)
• Date of account creation
• Authentication credentials (securely hashed)

Camera Access and Receipt Images

SnapTrack AI uses your device camera to capture receipt images. We collect:

• Photos of receipts you choose to capture through the app
• Edge-detected and processed versions of receipt images for OCR scanning (Premium)
• Extracted text data from receipt images (merchant, date, amount, line items)

Important: We only access your camera when you actively use the receipt capture feature. We do not access your photo library unless you choose to import an existing image. Receipt images are stored securely and used solely for expense tracking purposes.

Voice Memos

If you choose to use the voice memo feature:

• Audio recordings you create within the app
• Transcriptions of voice memos (where applicable)
• Association between voice memos and specific receipts

Microphone access is only requested when you initiate a voice memo recording. We do not record audio in the background.

Expense and Financial Data

When you track expenses, we collect:

• Receipt amounts, dates, and merchant names
• Expense categories you assign or that are auto-assigned
• Notes and tags you add to receipts
• Export history (PDF, CSV, ZIP)
• QuickBooks sync data (Premium, with your explicit authorization)

Subscription Information

If you subscribe to SnapTrack AI Premium, payment processing is handled entirely by Apple through the App Store. We receive confirmation of your subscription status but never have access to your payment card details, billing address, or other financial information.

Usage Analytics

We collect anonymized usage data to improve the app:

• Features used and frequency
• App crashes and error reports
• Session duration
• Device type and operating system version

This data is aggregated and anonymized—it cannot be used to identify you personally.

To Provide Receipt Tracking Services

• Process and store receipt images securely
• Extract and organize expense data using AI OCR (Premium)
• Auto-categorize expenses based on merchant and transaction type
• Generate expense reports and summaries

To Enable Data Export and Sync

• Generate PDF, CSV, and ZIP exports of your expense data
• Sync your expense data with QuickBooks (Premium, with your authorization)
• Maintain your data so it is accessible across sessions

To Improve SnapTrack AI

• Analyze usage patterns to enhance features
• Fix bugs and improve scanning accuracy
• Develop new features based on user needs

What Data Is Sent to the AI Service

When you capture or import a receipt image and save it, the following data may be sent for AI analysis:

• The receipt image you captured or imported
• A secure URL pointing to the image stored in our cloud infrastructure

No other personal data (such as your name, email address, account information, or device identifiers) is sent to the AI service.

Who Processes Your Data

Receipt images are processed by OpenAI (OpenAI, L.L.C.), a third-party artificial intelligence service provider based in the United States. OpenAI processes the image to extract text and structured data (merchant name, date, amount, line items). OpenAI's processing of your data is governed by their Privacy Policy and their API data usage policies. OpenAI does not use data submitted through their API to train their models.

Your Consent Is Required

Before any receipt data is sent to OpenAI for analysis, you must provide explicit consent. The first time you save a receipt with an image, the app will present a clear disclosure explaining what data is shared, who it is shared with, and why. You must actively agree by tapping "I Agree" before any data is transmitted. Your consent preference is saved locally on your device.

If You Decline AI Processing

If you decline AI data sharing, the app will continue to function normally for all non-AI features. You can still capture receipts, organize expenses, and export data. You will simply need to enter receipt details (merchant, amount, date) manually instead of having them automatically extracted. No data will be sent to OpenAI or any other AI service.

Changing Your AI Consent

You can change your AI data sharing preference at any time from the app's Settings screen. If you previously consented and later revoke consent, no further data will be sent to the AI service.

OpenAI (AI Receipt Analysis)

With your explicit consent, receipt images are sent to OpenAI for automated text extraction. OpenAI processes the image and returns structured data. OpenAI does not retain your data beyond what is necessary to process the request and does not use API submissions to train their models. See OpenAI's Privacy Policy for details.

QuickBooks (Premium)

If you enable QuickBooks sync, you will be prompted to authorize the connection through Intuit's OAuth flow. We only access the QuickBooks data necessary to sync your expenses. You can revoke this access at any time from within the app or your QuickBooks account settings.

Firebase (Google Cloud)

We use Firebase for secure data storage, authentication, and cloud functions. Firebase is bound by Google's strict data protection agreements and does not use your data for advertising purposes.